In Salesforce and other systems, there are record types. A record may be created and information is typed into the record to be saved for later. Employees and other workers may need to look back at this saved information in the record to answer questions that they may have. They may need the information saved in the record for future use.
Other functions of the records include allowing the employee to use the information through different processes and allocate the values for different uses. Interactions and easier administration allow fewer fields to have to be used. All of the information may be in one central area. If an administrator is creating a record type, he or she will need to assign the record type of the appropriate profiles.